Office Add-ins for HR and Recruiting Teams

Offer approval took eight days, and the best candidates stopped waiting around day five. The head of talent at a 1,200-person retail group traced declined offers to that gap: the compensation was competitive, the paperwork was not, and an offer spent its eight days crawling through five approval inboxes.

We rebuilt offer approval as a Teams workflow. A recruiter raises the offer from a form, approvers act on a card that shows exactly what changed against the role's banding, and anyone silent for 24 hours gets an automatic nudge, with escalation after 48. The signed-off offer letter then generates itself from the approved terms, so what the candidate receives cannot drift from what was approved. Offer turnaround fell from eight days to under two, and decline rates on senior roles followed it down. The mechanics are described in our Teams apps for HR guide and delivered through our Teams development work.

Most HR platforms ship onboarding checklists and approval chains; if yours covers the workflow, configure it and skip the project. Custom Teams and Office work fits when a process crosses systems the HRIS cannot reach, when approvers live in Teams rather than the HR portal, or when documents like offers and contracts must generate from approved data. And if the real gap is that managers ignore the HRIS, adoption is a leadership fix before it is a software one.